PhD Student Checklist

Department of Electrical & Computer Engineering, University of Kentucky

Import from PhD Plan of Study

Load a JSON file exported from the PhD Plan of Study tool to auto-populate student info, committee, courses, and plan details.

I. MS Degree (if applicable)
II. Dissertation Committee
At least 5 members: the chair (major professor) and at least 3 other ECE faculty members (4 ECE in all), plus at least 1 member from outside ECE. All members must be UK Graduate Faculty; the chair and at least 2 others must hold full Graduate Faculty status.
# Committee Member Email
1
2
3
4
5
III. Courses
All course work should be approved by the student's Dissertation Committee.
a. Core Courses (Must complete 3 of the 6 core courses with a grade of B or higher)
EE 611: Semester Grade
EE 661: Semester Grade
EE 621: Semester Grade
EE 685: Semester Grade
EE 640: Semester Grade
EE 641: Semester Grade
b. Advanced or Specialty Courses (EE 748, EE 749, EE 757, EE 767 and EE 790 are left out; they do not contribute to pre-qualifying credit)
CourseSemesterGradeCredits CourseSemesterGradeCredits
IV. Written Qualifying Exam
V. Oral Qualifying Exam
See Rubrics for quantitative scoring (1-4 scale).
Chair Signature
VII. Publications and Patents

Import from ORCID

Refereed Journal Articles
Format: AuthorLastName, First, "Title," Journal Name, vol. #, pp. 1-4, Month, Year.
[1]
[2]
[3]
[4]
Refereed Conference Publications
[1]
[2]
[3]
[4]
Other Publications (including Patents)
[1]
[2]
[3]
[4]
VIII. Awards & Activities
List any awards received, or significant activities, such as NSF ethics training.
IX. Final Defense
See Rubrics for quantitative scoring. Rubrics apply to PhD Oral Qualifying Exam, Annual Review, and Final Defense.
Committee Recommendation:
Chair Signature

Scoring Rubric

ECE-Department Rubrics for Oral Examinations — Version 1.1. Applies to PhD Oral Qualifying Exam, Annual Review, and Final Defense. Scoring should be between 1 – 4, with 4 being Exceptional and 1 being Unsatisfactory. Each committee member should provide an independent score. The average score of all committee members is to be entered on the checklist.

Encrypted checklist downloaded

Your checklist has been encrypted and saved to your computer, normally in your Downloads folder:

This page cannot email the file for you. To submit it, please:

  1. Open your email program and start a new message.
  2. Attach the file above from your Downloads folder.
  3. Send it to dllau@uky.edu.

The file is encrypted and can only be opened by the DGS. Keep your own copy until you receive confirmation.

Department of Electrical and Computer Engineering · University of Kentucky · 453 F. Paul Anderson Tower · Lexington, KY 40506 · (859) 257-1687
Last updated: 2026-02-23